ARTICLE I – ORGANIZATION

I-1 The Name: The name of this organization shall be the Mayfair Park Neighborhood Association, hereinafter referred to as the “Association.”

I-2 Purpose:  the purpose of this organization shall be to provide an opportunity for members to cooperate with each other and the City of Wauwatosa on matters affecting the neighborhood and the city as a whole. Goals of the Association include:

1. Maintaining the quality of life for which the Mayfair Park community (which includes neighborhood homes, businesses, institutions, and public areas) has always been known.
2. Facilitating communication within the neighborhood and collaborating in working for the neighborhood.
3. Providing opportunities for people in the neighborhood to work with each other to meet individual and group goals and to facilitate the creation of special interest groups.
4. Ensuring that the neighborhood remains a safe place to live, work, and play.
5. Promoting communication and coordination between the Association and governmental, private, and public organizations.

I-3 Boundary: The boundaries of the Mayfair Park Neighborhood Association in the City of Wauwatosa, Wisconsin, shall be as follows: Burleigh Street on the north, Mayfair Road on the east, North Avenue on the south, and 124th Street on the west.

ARTICLE II – MEMBERSHIP

II-1 Eligibility: Any person, family or organization residing, doing business, or conducting a regular activity within the Mayfair Park boundaries is eligible, upon payment of membership dues as set by the Board of Directors (Board), for membership. The Association shall not deny membership rights or access to benefits of the Association to any individual based on race, creed, color, gender, age, heritage, national origin, sexual orientation, or income.

II-2 Individual Membership is available to those who pay an annual membership fee, as determined by the Board. The annual fee will be assessed on a calendar year and per household basis.

II-3 Voting Rights: Individual members shall be entitled to vote on general membership matters as designated by the Board and be eligible to serve on the Board and committees established by the Board. Voting may be done in person or by signed proxy.

II-4 Detrimental Conduct: For conduct detrimental to the interests of the Association, as determined by the Board, the Board may censure a member or suspend or terminate membership privileges by an affirmative vote of two-thirds (2/3) of the board. Any such member will be notified at least fourteen (14) days in advance of such vote. Membership fees already paid will not be refunded upon termination or suspension of membership.

II-5 Resignation: Membership will be terminated for failure to pay membership fees, voluntary resignation, or death. Any member may terminate membership by submitting a written resignation to the Association.

ARTICLE III – BOARD OF DIRECTORS

III-1 Duties: The Association shall be governed by a Board of Directors (Board) consisting of at least six (6) directors who shall:

1. Supervise, control, and direct the affairs of the Association;
2. Authorize entry into any contracts or legal agreements by a 2/3 vote;
3. Determine its policies and changes therein within the limits of the bylaws;
4. Actively pursue its purposes;
5. Participate in committee work and;
6. Have the discretion in the disbursement of its funds consistent with such purposes, including approving the annual budget by a 2/3 majority vote.

III-2 Eligibility: Only an individual member of the Association is qualified to become a director.

III-3 Public Office: A member who holds or has filed an intent to run for any publicly elected office may not serve as a director.

III-4 Term of office: Regular terms begin on September 1 following the annual meeting or upon appointment and expires the following August 31.

III-5 Membership: The Officers of the Association, while serving their terms of office, are automatically members of the Board. All other directors are “at large” directors and shall be elected at the Association’s annual meeting by vote of eligible members present at such meeting.

III-6 Annual Meeting: The Board shall hold an annual meeting in August of each year on such date as the majority of the board shall designate. Notice of the annual meeting shall be provided to all members at least two (2) weeks prior to the annual meeting.

III-7 Regular and Special Meetings: Regular or special meetings of the Board shall be at such time and place as the Board may designate or as called by the President. Notice shall be provided to all board members of any regular or special meeting.

III-8 Removal from the Board: Any director may be removed from office by a three-fourths (3/4) vote of the Board of Directors whenever, in their best judgement, the best interests of the Association will be served thereby, provided at least five (5) days advance notice of such vote is provided to all directors. Such removal does not constitute expulsion from the Association. Any director may resign at any time upon giving written notice to the Board of Directors.

III-9 Vacancies: If a director resigns, dies, or is removed or disqualified, the Board may appoint a director to serve the remainder of the term of said director.

ARTICLE IV – OFFICERS

IV-1 Positions: The Association shall have four (4) principal officers: President, Vice President, Secretary and Treasurer. The officers shall be collectively known as the Executive Committee. Officers of the Association shall be elected by the membership at the annual meeting.

IV-2 Compensation: Officers shall serve without monetary compensation.

IV-3 Past President: The president may serve on the board after completion of his or her term as President and shall be a full voting member of the Board as Past-President.

IV-4 Residency: Officers of the Association must be residents of the Mayfair Park area as defined in Section I-3 of these bylaws.

IV-5 Terms of Office: Terms of the officers will be one year. No officer shall be elected to more than five (5) consecutive terms in the same office. No person shall simultaneously hold more than one (1) office on the Executive Committee.

IV-6 Removal from Office: Any officer may be removed from office by a vote of three-quarters (3/4) of the Board of Directors whenever, in their judgment, the best interests of the Association will be served thereby, provided at least five (5) days advance notice of such vote is provided to all directors. Such removal does not constitute expulsion from the Association. Any officer may resign at any time upon giving written notice to the Executive Committee.

IV-7 Vacancies: A vacancy in office because of death, resignation, removal, or other disqualification shall be filled by the board. The officer elected to fill such a vacancy shall serve for the remainder of the term of the officer they replace. 

ARTICLE V – DUTIES OF OFFICERS

V-1 President: The President shall:

1. Preside at all meetings of the Association;
2. See that all orders and resolutions of the Board of Directors are carried out;
3. Exercise general supervision over the affairs of the Association pursuant to policies determined by the Board;
4. Be authorized to execute any legal documents on behalf of the Association, including contracts;
5. Shall be an ex-officio member of all committees.

V-2 Vice President: The Vice President shall:

1. Discharge the duties of the president in the event of the President’s inability or refusal to carry out said duties, or if the president is absent, disabled, or has died.

V-3 Secretary: The Secretary shall:

1. Keep minutes of all meetings of the Association in one or more books provided for that purpose;
2. See that all notices are duly given in accordance with the Bylaws or required by law;
3. Be custodian of the Association records.

V-4 Treasurer: The Treasurer shall:

1. Have charge and custody of, and be responsible for, all funds of the Association;
2. Keep an accurate account of all Association funds;
3. Deposit all monies in the name of the Association in the bank;
4. Keep the Board informed of the financial status of the Association;
5. Prepare an annual budget to be approved by the Board of Directors.

ARTICLE VI – MEMBERSHIP MEETINGS

VI-1 Time and Place: An annual meeting of the members shall be held at a time designated by the Board of Directors prior to September 1. The meeting shall be held at any location determined by the Board.

VI-2 Agenda: 

1. The agenda for the annual membership meeting shall be set by the Board of Directors and be available to the membership at least two (2) weeks prior to the annual membership meeting.
2. Any member may add an item to the agenda of the annual meeting by submitting a petition containing the signatures of at least fifteen (15) members to any officer before the meeting or the chairperson at the annual meeting

VI-3 Special Meetings of the Membership: Special meetings of the members may be called by the President or by 10 members.

ARTICLE VII – EXECUTION OF INSTRUMENTS, DEPOSITS, AND FUNDS

VII-1 Contracts: The Board of Directors may authorize the President to enter into any contract or to execute and deliver any instrument in the name of and on behalf of the Association, and such authority may be general or confined to specific instances. Unless authorized by the Board, no agent or officer shall have the power or authority to bind the Association by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any amount. Such authorization may be general or confined to specific instances.

VII-2 Checks: All checks, drafts, promissory notes, orders for payment or other evidence of indebtedness issued in the name of the Association shall be signed by the Treasurer or President, or such other officer as designated by the Board of Directors.

VII-3 Funds: All funds of the Association shall be deposited in a timely manner to the credit of the Association in such banks or other depositories as the Board may select.

VII-4 Contributions: The Board of Directors may accept on behalf of the Association any contributions, gifts, or bequests for the purposes of the Association.

ARTICLE VIII – BOOKS, RECORDS, AND REPORTS

VIII-1 Records: The Association shall keep in its permanent files the following records:

1. Minutes of all meetings of the general membership, the Board of Directors and the Executive Committee, indicating time, date, and place of meetings, whether regular or special, notice given, the names of those present, and the proceedings thereof.
2. Adequate and correct books and records of accounts, including accounts of its business transactions and properties, accounts of assets, liabilities, receipts, disbursements, gains and losses.
3. An updated record of its members, including their names, addresses and contact information.
4. A copy of the Association bylaws as amended to date which will be open to the general membership of the Association at all reasonable times upon prior oral or written request.

VIII-2 Personal Information: All names and personal information of members are to be kept confidential and are only for use by the Association for Association business with authorization by the Board. Membership lists are not to be sold or distributed to any business or organization. Committee lists, assignments, and any or all other lists generated by the Association are the sole property of the Association and are to be used for Association related business only.

VIII-3 Inspection: 

1. Every director shall have the right, at any reasonable time, to inspect and copy all books, records, and documents of every kind in relation to Association business, policy, or procedure, and to inspect any physical properties of the Association.
2. Every member shall have the right of inspection, for purposes of conducting Association business related to that member’s interests and functions, of the books and minutes of the proceedings of the Association. All requests for inspection by any member of the Association must be in writing to the Secretary no less than three (3) business days prior to the inspection.

VIII-4 Annual Report: The Board shall furnish an Annual Report at the time of the Annual Meeting. Copies of said report shall be available to any member who requests it in writing. The Annual Report shall contain the following information pertaining to the Association:

1. Assets and liabilities;
2. Expenses and disbursements;
3. Revenue and receipts;
4. General information on activities and programs during the past year.

ARTICLE IX – FISCAL ACTIVITIES

IX-1 Fiscal Year: The fiscal year of the Association shall be September 1 to August 31. The 2022 fiscal year shall be extended to August 31, 2023.

IX-2 Audit: The Board may commission an annual financial audit of the Association if it deems it necessary.

ARTICLE X – COMMITTEES

X-1 Committee Creation: The Board may create special committees, which may include members of the Association who are not directors, as are deemed necessary for Association activities.

X-2 Newsletter: There shall be a Newsletter Committee to provide regular written communications to the membership of the Association. At least one (1) time per year, a communication shall be sent to residents residing within the boundaries of the Association.

ARTICLE XI – AMENDMENTS

XI-1 Amendments: Any amendments to these Bylaws must be approved at a meeting of the Board of Directors by a vote of three-fourths (¾) of the Directors in attendance. Notice of such meeting shall be provided to all Directors at least two (2) weeks prior to the meeting.

CERTIFICATION

Certified a true and correct copy of the Bylaws of Mayfair Park Neighborhood Association, adopted on the ______ day of ______, 2023, by the membership of the Mayfair Park Neighborhood Association.